How to Create an Omnichannel Customer Engagement Strategy

If you treat your customer touchpoints as separate engagement channels, you need to do things differently.

Smart businesses employ omnichannel customer engagement to power all customer interactions and track customer behaviors in one place. This approach isn’t just about making communication easier for customers (though that’s a big part of it); it’s also about businesses staying competitive and relevant.

Customers expect convenience, speed, and personalization. They want to feel understood and valued, not like they’re explaining their story for the umpteenth time. Omnichannel customer engagement is how businesses meet these expectations, building loyalty and satisfaction.

What Is Omnichannel Customer Engagement?

Omnichannel customer engagement means unifying your brand messaging and voice across all communication channels to deliver a consistent and personalized experience throughout the customer journey.

Customers can interact with your organization through various channels, such as email, phone, chat, social media, and in-person, and still receive the same level of service and support as if they were engaging with your brand at a single touchpoint.

Here’s a typical example: 

Let’s say you’re shopping online for a new pair of sneakers. You see something you like, but you’ve got questions.

You start with a live chat on the product website. Mid-conversation, you have to head out, so you switch to SMS communication. Later, you decide to call the customer service number for an immediate answer. In an omnichannel world, every step feels connected.

The service rep on the phone already knows your issue and what you discussed via chat and text. It’s like your shopping journey is a well-documented map, not a series of disconnected dots.

Benefits of Creating an Omnichannel Experience

Investing in an omnichannel customer experience might seem like overkill at first, but doing so will yield several benefits outlined below.

1. Increased customer satisfaction

About 75% of Gen Z respondents (and 44% of all ages) in a TCN Consumer Survey say that they have shared a negative review online after a brand experience with bad customer service. Over time, these reviews build up to substantial evidence that can ruin your brand reputation. 

A personalized customer experience is exactly what omnichannel engagement offers. It gives you access to up-to-date insights about customer preferences and behaviors across multiple channels simultaneously. Armed with this data, you can customize interactions to your customers’ tastes, meet their expectations, and keep them happy.

2. Improved customer loyalty

According to Deloitte’s Consumer Report data, about 65% of brands with a customer loyalty program plan to invest in omnichannel experiences to drive repeat patronage.

Loyal customers support your business and help you acquire new users through word-of-mouth marketing. They share their experience with your brand on social media and third-party platforms and recommend your product or service to the people in their network.

3. Increased sales and conversions

Omnichannel customer engagement is a key revenue driver for organizations. Deloitte’s 2023 Consumer Report found that repeat purchases, retention, and lifetime value are more than 1.5 times higher (year-on-year growth) for brands that prioritize omnichannel experiences.

Personalization is largely responsible for these results. When you run an omnichannel customer engagement engine, you get a bird’s-eye view of customer behaviors, preferences, and interactions across all your touchpoints. You can use these insights to craft personalized messaging and product offerings that meet each customer’s expectations, making them more likely to convert.

Let’s say a customer visited the shoe section of your e-commerce website but didn’t make a purchase. In that case, you can email them a limited discount on the shoe collection, prompting them to buy.

4. Improved insights into customer behaviors

Omnichannel customer engagement eliminates the guesswork. Instead of making assumptions about customer behaviors, you see their exact actions at every stage in their journey in real time. You can also uncover trends and patterns in customer behaviors, such as the channels they prefer to interact with.

These insights help you refine your customer marketing strategy. Suppose the data shows that customers prefer to speak to contact center agents before a purchase. You can hire and train more agents instead of investing in fancy email marketing software.

5. Increased operational efficiency

Omnichannel customer engagement improves operational efficiency in two ways:

• Automates tasks: It uses tools and software to automate time-consuming tasks. Take data collection and analysis, for example. With multichannel marketing, you need to gather and analyze data from separate channels, which can be time-consuming. On the other hand, omnichannel marketing integrates your data sources into one central platform, making it easier to track.
• Closes the information gap: It increases productivity when an organization has a system that unifies its data and makes it easily accessible to all teams. Teams don’t waste time searching for information or reconciling discrepancies. They can quickly find what they need to complete tasks.

Steps for Creating an Omnichannel Customer Engagement Strategy

Now that you understand the benefits of creating omnichannel experiences for your customers, here’s how to create an omnichannel engagement strategy that works for your organization.

1. Understand your customers

Customers are the heart of your omnichannel strategy, so you must start with them. Knowing your customers involves more than collecting high-level demographic information — that’s only a tiny part.

To craft a holistic strategy, you need to know where they hang out, what they like to read and do, and what keeps them up at night in relation to the problem you solve.

How do you gather this information? 

• Conduct market research: Create a market research survey with Nextiva and administer it to your target audience via digital channels like social media. Offer incentives to encourage participation, such as a free consultation or a premium product subscription for a limited period.
  
• Conduct competitor research: Analyze your competitors’ marketing strategies to see which channels and pain points they prioritize. Use SEO tools like Semrush and Ahrefs to review their websites and see the keywords they currently rank for.
  
• Analyze customer data: Dig into your existing customer data to uncover insights and patterns for different customer segments. Analyze website visits, purchase history, survey responses, social media engagement, and other data sources to learn more about customer behaviors across multiple touchpoints.

Once you have all the data, piece it together to create detailed profiles or buyer personas for your customer segments. Each customer profile should include roles, pain points, preferences, and behavioral data.

2. Choose your channels

Don’t blatantly copy your competitors’ customer engagement channels. Instead, to reduce friction during interactions, prioritize the channels your customers already use. If your customers have to learn how a new app works just to reach your contact center, it will negatively impact their experience.

If your audience uses a long list of channels, narrow your focus to the ones where they spend most of their time. For instance, if you’re selling to C-suite executives, you’ll want to focus on LinkedIn because that’s where they typically hang out.

Diversifying your channels is also a good practice. Combine digital channels like social media, websites, and emails with traditional methods of communication like phone calls and physical stores. This not only caters to different customer segments but also ensures there are other ways to reach you if one channel is unavailable.

An omnichannel strategy relies on seamless channel integration. Make sure your chosen channels, whether digital or offline, are compatible and work together smoothly. You can sync multiple customer channels on a single platform, like Nextiva.

3. Develop a unified customer view

Data silos are antithetical to omnichannel customer engagement. That’s why you must create one central source of truth for all customer data within your organization.

This process starts with setting up a standard process for collecting customer data across various sources and channels. Specify how often data will be collected and transferred, which tools will be used, and what will happen at the various stages before the data arrives at the endpoint.

Then, integrate all your data sources — from your customer relationship management (CRM) software to your contact center and customer data platform — into a central, well-organized data repository. Enable data sharing across departments so everyone can access relevant customer information.

4. Craft personalized content and offers

Nearly 35% of participants in Deloitte’s 2023 Consumer Report said they would abandon a brand that fails to create a sense of personalization.

To deliver personalized experiences, you need to segment your customers based on preferences and behaviors. Segmenting is relatively straightforward if you’ve already created customer profiles or personas.

Next, develop unique messaging and offerings for each customer segment. For example, customers with higher spending power will receive prompts to subscribe to your product’s premium plan, while those with lower spending power will receive prompts for the basic plan. Use customer names, purchase histories, and interests in your messaging to personalize communication across all channels.

As customers continuously interact with your channels, you’ll collect real-time behavioral data and use this information to refine personalized messaging and product recommendations.

5. Create seamless customer journeys

Any friction experienced during the buyer journey negatively affects customer acquisition and retention. Your business will lose customers (and revenue) if information gaps prevent prospects from completing purchases.

Make it as easy as possible for your target audience to move through various stages of your customer journey. For this, you’ll need a customer journey map: a visual representation of the customer’s various touchpoints with your brand throughout their interactions, from awareness to purchase and post-purchase.

Optimize each touchpoint for a smooth experience. Ensure you provide all the information and cues the prospect or customer needs to seamlessly move to the next stage. For example, in the awareness stage, you should provide educational materials that give the prospect an overview of your product and features, plus a clear call to action to book a demo.

Offer omnichannel support across all stages, allowing prospects and customers to switch between channels seamlessly without losing context.

💡Pro Tip → Nextiva offers real-time suggestions during conversations to help you solve customer problems faster. Try Nextiva now!

Related: Omnichannel Customer Journey: The Key to Exceptional CX

6. Measure and optimize

Omnichannel customer engagement isn’t a one-and-done process. You need to continuously track your efforts and processes to see what’s working and what needs improvement. There are several ways to do this, including:

• Run A/B tests for calls to action and messaging to see what resonates best with your audience.
  
• Collect qualitative feedback from customers about their experiences through surveys and one-on-one conversations.
  
• Measure engagement and conversion rates for each channel. For emails, you can track open and click-through rates. You’ll be able to see this information in your email marketing software.

Omnichannel Customer Engagement in Your Cloud Contact Center

An omnichannel contact center powers all your customer communications — from phone calls and emails to SMS — from one central platform.

It helps you:

1. Unify your view

When you manage customer interactions across several platforms, communication can easily slip through the cracks. Customers’ messages are ignored, or they need to follow up on several channels before getting a response. This is not a good look for your organization.

An omnichannel contact center solves this problem by unifying your customer communication channels. This allows you to manage all interactions via a single interface. Support agents can transfer conversations across platforms without affecting the customer experience.

2. Know your customers

Demographic data can tell you where a customer is from and their level of education. But that’s not enough information to help you understand their pain points and preferences or accurately predict their behaviors.

With an omnichannel contact center, you get a complete 360-degree view of the customer to personalize every interaction. You’ll see how customers behave across different channels, helping you uncover trends and patterns for your marketing and strategies.

3. Route inquiries smartly

Say goodbye to long call wait times. With an omnichannel contact center, you can automatically match customers to the best-fit agent for faster resolution. You can also route cross-channel conversations.

Let’s say a customer reaches out via email but switches to a phone call. In that case, advanced omnichannel routing transfers the conversation to the right call center agent and shares the email thread to give them context for the conversation. In this way, the customer doesn’t have to explain the issue from scratch when they get on the call.

4. Collaborate in real time

In addition to managing customer interactions, omnichannel contact centers have features for internal collaboration among agents.

These tools include a knowledge base for troubleshooting customer issues, internal chat systems, presence indicators to see if a colleague is available for assistance, and the ability to transfer or escalate conversations to other agents or departments as needed.

With these tools, it’s much easier for support teams to resolve customer issues together regardless of their assigned channel.

5. Reach out to customers proactively

Get ahead of sales opportunities and churn risks. As the omnichannel contact center tracks customer interactions, it looks for definitive behaviors that indicate a customer is ready to take significant action. Then, it sends a personalized message to the customer while alerting customer service teams.

Here’s what this looks like in practice: A customer has checked out your pricing page three times but never upgraded their plan. Your contact center can send an automatic push notification in the mobile app that reads: “Limited offer; get 50% off all plans for 24 hours.”

6. Empower your self-service

More than 65% of respondents in Microsoft’s State of Global Customer Service Report said they opt to use self-service channels before engaging with a human agent.

Omnichannel contact centers provide knowledge bases and chatbots for self-service. When a customer contacts support via your website, they receive an immediate response from the chatbot.

The chatbot asks closed-ended questions and routes the customer to relevant resources in the knowledge base, such as video tutorials and help articles, based on their responses. The customer solves the issue independently without waiting to speak with a human.

7. Connect your systems

Omnichannel contact centers don’t only allow you to integrate customer communication platforms; they also integrate third-party data sources like your CRM and CDP for more customer insights.

Take Nextiva, for example. Our AI-powered cloud contact center syncs with top CRMs like Zoho, HubSpot, and Salesforce for a unified experience.

8. Scale with ease

Leverage automation to scale customer support quickly. As your business scales, add new channels to your cloud contact center without increasing headcount at the same pace.

Implement AI-powered chatbots to handle routine queries and use automated ticketing systems to prioritize and route inquiries efficiently, freeing up human agents for more complex issues.

Related: Methods for Improving Customer Engagement in a Call Center

Manage Your Customer Engagement With Nextiva

Omnichannel customer engagement is more than a nice-to-have strategy. It’s the only way to deliver quick and personalized experiences that meet modern customers’ expectations.

If you want to adopt omnichannel engagement in your contact center, you need a strategy and the right tools. We’ve already discussed the first part in detail. Nextiva delivers the second part.

Nextiva offers advanced customer experience management capabilities, including:

• Time-based alerts to ensure you never miss customer updates
• Post-interaction customer surveys to track sentiment
• Workflow automation to increase productivity